Record and approve volunteer hours

Batch entry

1. Management → Volunteers, Hours tab.
2. Stay on the batch entry view, which opens by default.
3. Pick the date (today by default) and, if you want, the role shared by the whole entry — "Bar", "Transport"…
4. Filter the list by name if your club has many active volunteers.
5. Type the number of hours next to each person who took part. Leave blank for those who did not.
6. The total updates live. Submit.

Each line creates a separate hour record, attached to the person, the date and the chosen role. Hours arrive pending approval.

Record for one person

For a one-off, open the volunteer's profile from the list and use "Log hours". There you set the date, the number of hours, an optional role and a free-text description ("what did you work on?").

One entry accepts 0.25 h to 24 h. Beyond that, split it across days.

Approve hours

The Pending approval view lists everything not yet approved, with the name, hours, date, role and description. Two ways to clear it:

• One at a time — the Approve button on the row.
• In bulk — tick "Select all" or the rows you want, then Approve selected.

A wrong entry can be deleted from the same view.

When hours are waiting, a banner appears at the top of the volunteer list with the pending count and a direct link to this view.

History and totals

The History view shows every entry, filterable by status (approved / pending). The volunteer list shows each person's season hours and all-time total, and the section highlights the season's most engaged volunteers.

Those totals give you the material for the activity report presented at the AGM. Paak does not produce a volunteering tax certificate: what you get is hours, recorded and approved.

FAQ