A well-run club proves who can coach, who can referee, who has a current medical certificate. Paak centralizes these qualifications per member and automatically sends reminders before each expiry.
Types of qualifications
Paak distinguishes several broad families:
- Federation diplomas: BPJEPS, DEJEPS (France) or your federation's coaching awards.
- Sports licences: annual federation licence for each member.
- Medical certificates: fitness-to-practice certificates.
- First-aid awards: PSC1, PSE1, PSE2 (France) or equivalent.
- Background checks: for instructors of minors. See the dedicated guide.
- Custom: create your own types from Settings → Qualification types.
Assign a qualification to a member
- Open the contact's profile (Contacts → [name]).
- Open the "Qualifications" section.
- Click "+ Add Qualification".
- Pick the type (create a new one if needed), enter the number, obtained date and expiry date.
- The scan itself (diploma, certificate) can reach you through the member portal upload (Documents, Paak One); the qualification record needs no file.
Expiry tracking
Paak continuously monitors end-of-validity dates:
- Compliance dashboard: overview per type (valid / expiring soon / expired).
- Automatic reminders: emails sent to the person at 30, 14, 7 and 0 days before expiry. Wording adapted to the type (licence renewal vs new medical certificate, etc.).
- Qualifications page: everyone's status at a glance (valid, expiring soon, expired), with the Sport Licences and Honorabilité tabs for bulk follow-up.
FAQ
Does Paak issue the certificates?
No. Paak tracks qualifications obtained elsewhere (federation, training body, doctor). It's a traceability tool, not a certification one.
Does an expired qualification block membership?
No: the member stays active and shows as expired on the Qualifications page. A type marked blocking in Settings → Qualification types ("Must be valid to hold a role or a volunteer slot") only stops an expired holder from taking a volunteer slot; membership itself is never blocked.
How do I export for the federation?
For background checks, the SI Honorabilité CSV export is available (see the dedicated guide). For licences, the Members list CSV export includes licence number and validity date.
Last updated: May 13, 2026 ID :
help.qualifications.manage-qualifications